MANAGED PRINT
COST EFFECTIVE PRINT SOLUTIONS
A Gartner group estimate puts the average cost of office printing at around 1-3% of an organisation’s total turnover. As an example, that’s between £100,000 and £300,000 a year for a company that has a £10m turnover
Ridgewell Associates work with several of the most reputable suppliers in the industry to provide solutions to fit your organisation, budget, and objectives which typically result in cost savings of at least 40%.
MANAGED PRINT SERVICES INCLUDE
MAINTENANCE
Ridgewell Associates suppliers will manage the maintenance and running of your machine fleet from equipment maintenance, toner replenishment, delivery of parts and supplies as well as automatic meter-readings.
SECURITY
Using pin-codes, swipe cards or biometric authentication, we can ensure you have the optimal print security.
ENVIRONMENTAL
Ridgewell Associates can help you reduce print wastage by at least 45%, helping your company become greener.
FREE PRINT AUDIT
Ridgewell Associates will complete a comprehensive audit of your current print setup before offering an improved solution.
BRANDS
Ridgewell Associates work with the best companies in the business including Ricoh, Sharp, Toshiba, Utax, Xerox, Konica Minolta, HP and Canon.
ALL PRINTERS OFFERED
Ridgewell Associates supplies Managed Print Services on a range of devices, from desktop printers right up to light production and large format multi-functional printers.
BENEFITS OF MANAGED PRINT SERVICES
SAVE TIME AND IMPROVE EFFICIENCY
The amount of time your employees spend on printer-related tasks can be frustrating. The process of printing, scanning, copying or faxing documents on old hardware or poorly configured software is just the start. There is also the time spent fixing device malfunctions and replacing ink cartridges and toners to consider too. A Managed Print Service should identify such problems and include plans to reduce the hidden waste of employees’ time incurred on print-related tasks. This frees up staff time to focus on other strategic initiatives, as opposed to day-to-day maintenance tasks.
REDUCE COSTS AND SAVE MONEY
A sporadic approach to your organisation’s print setup can lead to inefficiencies in several areas. First and foremost, there are maintenance costs. Maintaining individual devices one at a time is costlier than having an automated, cloud-based system for doing so at scale. Managed Print Services very often connect all devices to one monitoring system to ensure just-in-time delivery of replacement toners and repairs. This makes better use of economies of scale by allowing you to bulk buy supplies at a discount. It also reduces the cost associated with stockpiling unused inventory.
IMPROVE PRODUCTIVITY IN YOUR ORGANISATION
The printing needs of various departments within an organisation can vary. After an initial assessment of an organisation’s current and future needs, the MPS provider should be able to recommend a tailored programme for these departments. This might include printing from mobile devices or off-site, for example, or the need to print special types of document sizes and formats which you use regularly.
REDUCE CAPITAL EXPENDITURE AND IMPROVE CASH FLOW
The cost of purchasing an entire fleet of devices can be daunting, but Managed Print Services typically offer flexible payment options. Pay-per-page print models with leased hardware are perfect for companies who baulk at the idea of a huge one-off bill for hardware every five to ten years. Half of IT Managers surveyed in 2019 go already pay-per-page for their Managed Print Service. Plus, you can enjoy real-time usage dashboards and forecasting tools for your network of devices. This leaves you in a better position to manage your budget.
IMPROVE YOUR INFORMATION SECURITY
According to a group of IT Managers surveyed 28% are looking to introduce secure printing technology or further enhance their print security. That’s no surprise, given the ever-present risk of intellectual property theft and information security breaches. So how does an MPS help mitigate those threats?
An organisation-wide print assessment which comes with a Managed Print Service can identify print and IP security risks your organisation faces. The subsequent MPS programme should help mitigate those risks with a tailored print security plan. This might include recommending printer sign-in procedures to minimise documents being stolen from output trays. It could involve waste disposal and document management facilities. It could also include installing multifunctional printers with automatic hard drive wiping functionality, and network-level solutions to reduce the risk of information being retrieved by hackers.